Email Data Security and Privacy

Q: Is my email data secure and private?

A: We take security very seriously. Data is transmitted over TLS 1.2 and stored in our secure cloud storage. 

If your company uses Gmail, Microsoft 365 (aka Office 365 or Outlook) or Exchange mail servers, the connection goes directly and securely to the server. For Gmail and Microsoft 365 the login uses OAuth2 which means the login is a Google or Microsoft Sign In screen and your password is never seen by the app at all.

The mail is stored on your device and is encrypted during storage for iOS devices.  

We have been audited by Google and received Google Cloud Platform/API Trust & Safety official approval. This means Speaking Email is compliant with the Google API User Data Policy and the Additional Requirements for Restricted Scopes for Gmail.

We are a Microsoft App Partner for Enterprise Mobility + Security which means we have passed Microsoft audits and will adhere to your IT department's custom security policies for organisation wide rollouts when using both Microsoft 365 and Exchange mail servers.

Our language detection algorithms are completely on-device within the app.

Our attachment text extraction sends data to our cloud servers for file conversion. This is an optional feature and can be switched off. For enterprise clients this feature can be removed completely.

Our cloud servers are also used for IMAP mail accounts, user account data, and crash logging. 

For more info, see our Privacy page.

Google API Services User Data Policy
The Gmail API is used when connecting your Gmail account within Speaking Email. Speaking Email complies with the Google API Services User Data Policy, including the Limited Use requirements for resticted scopes for Gmail API.

FAQ bottom content goes here

Find out more