Mail sending issues

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Q: Why is my reply not being received?

A: If you are sending an email using Speaking Email with the reply, forward or compose commands, and they are not being received, here is how to troubleshoot. 


Firstly, what email platform or protocol are you using? If you are using Gmail, Office 365 Direct, or Exchange ActiveSync, all sent emails will appear in your Sent Items folder, so check there and your most likely issue will be an incorrect recipient address. For other platforms, Speaking Email does not create emails in your Sent Items folder. (This is because we send via SMTP and this does not create sent items)


Second, ask the recipient to search their spam folder and see if you can find the emails. They will have a 'sender' of noreply@speaking.email with 'reply-to' address of your email address. (We have found sending from our own domain speaking.email rather than asking your mail server to send on our behalf generally provides better sender authority, as we can digitally sign mail using DKIM and provide authority using SPF)


If you can locate it, please forward it to us at feedback@speaking.email and we can check why it was flagged as spam, and use this to improve our mail deliverability. Unfortunately a normal forwarding loses all the header information so it is a bit tricky. There are two options for this:
1. forward the email "as attachment" to retain the original email headers, or
2. use the function to view email raw headers and copy paste those into an email to me.


Here is a more complete guide how to do it on different email programs (sourced from


How to forward email with full headers:


GMAIL

  • Log in to your Gmail account.
  • Open the message you want to view headers for.
  • Click the Down arrow next to the Reply button, located at the top right of the message pane.
  • Select Show Original.


OFFICE 365

  • Start a new message.
  • (if needed) Move and resize the window so you can see your messages list.
  • Select the email that you want to forward.
  • Drag it and drop it into the body of your new message.

or

  • Open the email message by double clicking it.
  • Click on the ellipsis (the 3 dots) to the right of "Forward" to open a drop-down menu
  • Click "View Message Details"
  • Select all the text and copy it.
  • Close the header information window
  • Click on the forward icon of your message.
  • Paste the copied text at the beginning of the message.
  • Send the message.


OUTLOOK

  • Open Outlook.
  • Open a message.
  • On the Message tab, located in the Options group, click the Dialog Box Launcher icon.
  • In the Message Options dialog box, the headers will appear in the Internet Headers box.

For older versions of Outlook:

  • Open Outlook.
  • Open the message you want to view headers for.
  • Click the View menu and select Options.


OUTLOOK EXPRESS

  • Open Outlook Express.
  • From your Inbox, find the message you want to view headers for.
  • Right-click the message and select Properties.
  • Open the Details tab in the Dialogue Box.


MOZILLA THUNDERBIRD

  • Open Mozilla Thunderbird.
  • Click on the message you want to view headers for.
  • Click the View menu and select Message Source.


APPLE MAIL

  • Open Apple Mail.
  • Click on the message you want to view headers for.
  • Go to the View menu.
  • Select Message, then Long Headers.



What is Speaking Email?

An app for iPhone and Android that reads your email out loud to you. It intelligently extracts content from emails (minus the signatures, disclaimers and threads). And it lets you action your email - archive, mark-as-read, trash, flag - using voice commands or on-screen buttons. It works with Microsoft 365 (aka Office, Outlook) and Gmail email accounts, as well as most other providers including any standard IMAP server.


Who is it for?

People who are busy and run out of time to get through their inbox. People who want to make productive use of time when driving to work. People with blindness, vision problems, or other disabilities who cannot see or type and want to be able to hear, reply to, and compose emails by voice. 


Does it work on Apple CarPlay?

See our other product Speaking Email CarPlay if you have CarPlay.


Is is free?

Yes it is free to download the basic edition. Free features: 

  • Email text-to-speech (TTS) with smart content detection (this is awesome, you will be blown away!)
  • On-screen buttons for basic actions next/prev, archive, flag


Do I have to upgrade?

Nope, but you can upgrade for: 

  • Multiple accounts
  • Attachment reading
  • Voice commands (you will love this!)
  • Dictation - reply/forward/compose (you will love this even more!)

Find out more