Deleting mail

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Q: How do you delete old mail?

There are a couple of options depending what you want to do. Generally Speaking Email is designed to work seamlessly with your mail server account. Therefore if you delete emails in your regular mail client, or in Speaking Email, they will delete in both places. 


To delete old mail from Speaking Email and your mailbox on your mail server account, tap Trash. You can say “trash” or “delete“ when Speaking Email is listening for voice commands (the buttons are on screen and the voice command button is green). 

Or you can tap Archive (moves into a folder "archive" on your mail server).

To delete it from Speaking Email only, and not your mail server, go into Account Settings, and change the "Archive" command to not do anything (set the switches to off). Then use "Archive" command to remove them in speaking email without affecting your mail server. There is a shortcut double-tap to archive.

What is Speaking Email?

An app for iPhone and Android that reads your email out loud to you. It intelligently extracts content from emails (minus the signatures, disclaimers and threads). And it lets you action your email - archive, mark-as-read, trash, flag - using voice commands or on-screen buttons. It works with Microsoft 365 (aka Office, Outlook) and Gmail email accounts, as well as most other providers including any standard IMAP server.

Who is it for?

People who are busy and run out of time to get through their inbox. People who want to make productive use of time when driving to work. People with blindness, vision problems, or other disabilities who cannot see or type and want to be able to hear, reply to, and compose emails by voice. 

Does it work on Apple CarPlay?

See our other product Speaking Email CarPlay if you have CarPlay.

Is is free?

Yes it is free to download the basic edition. Free features: 

  • Email text-to-speech (TTS) with smart content detection (this is awesome, you will be blown away!)
  • On-screen buttons for basic actions next/prev, archive, flag

Do I have to upgrade?

Nope, but you can upgrade for: 

  • Multiple accounts
  • Attachment reading
  • Voice commands (you will love this!)
  • Dictation - reply/forward/compose (you will love this even more!)

Find out more